chore(meals): remove email_report payroll SES path (PLAT-135)

Stop Monday SES deduction emails now that Flex checkcomponents owns payroll posting.

README.md

@@ -18,16 +18,15 @@ Monday 7:30am ET                     Employees (Mon–Thu)               Thursda
 │  - Slack notify  │                 └──────────────────┘         │    │  - Slack summary  │
 └─────────────────┘                                               ▼    └──────────────────┘
                                                           ┌──────────┐
-Monday 7am ET                                             │ API GW + │
+Thu 10am: Slack DM                                        │ API GW + │
-┌──────────────────┐                                      │ Lambda   │
+reminders to employees                                    │ Lambda   │
-│  EventBridge     │                                      │ submit   │
+who haven't ordered                                       │ submit   │
-│  - Email payroll │                                      └────┬─────┘
+                                                          └────┬─────┘
-│    deductions    │                                           ▼
+                                                               ▼
-└──────────────────┘                                      ┌──────────┐
+                                                          ┌──────────┐
                                                           │ DynamoDB │
-Thu 10am: Slack DM                                        │ orders   │
+                                                          │ orders   │
-reminders to employees                                    └──────────┘
+                                                          └──────────┘
-who haven't ordered
 ```
 
 ### Form frontend decisions
@@ -44,7 +43,6 @@ the generated HTML, and the generated deployment artifact remains self-contained
 | When | What | How |
 |------|------|-----|
 | Monday 6:55am ET | Sync employee roster from Slack channel membership | EventBridge → Lambda → DynamoDB |
-| Monday 7am ET | Email previous week's payroll deductions to `payroll@` | EventBridge → Lambda → SES |
 | Monday 7:30am ET | Scrape menu, generate form, upload to S3, post link to Slack | GitHub Actions cron |
 | Mon–Thu | Employees visit `orders.seahaven.com` and submit orders | S3 static form → API Gateway → Lambda → DynamoDB |
 | Thursday 10am ET | DM employees who haven't ordered yet | EventBridge → Lambda → Slack DM |
@@ -85,11 +83,10 @@ Stack name: `meal-order-manager` (us-east-1)
 - **CloudFront** — HTTPS distribution with custom domain `orders.seahaven.com`
 - **DynamoDB** — `meal-order-manager-orders` (orders, menu, roster, config)
 - **API Gateway** — HttpApi for order submission and admin operations
-- **Lambda** — 7 functions: submit-order, admin-authorizer, close-form, aggregate-orders, slack-notifier, sync-roster, email-report
+- **Lambda** — 6 functions: submit-order, admin-authorizer, close-form, aggregate-orders, slack-notifier, sync-roster
-- **EventBridge** — scheduled rules (dual EST/EDT) for close, reminders, payroll email
+- **EventBridge** — scheduled rules (dual EST/EDT) for close, reminders, roster sync
 - **Secrets Manager** — Slack bot token
   - Migration note: the existing `meal-order-manager/form-api-key` secret remains until this change is deployed and verified, then must be deleted during post-deploy cleanup.
-- **SES** — payroll deduction emails
 - **CloudWatch Alarms** — coverage across the stack, all notifying the shared `site-alerts` SNS topic (see Monitoring)
 
 ## Monitoring
@@ -99,7 +96,7 @@ CloudWatch alarms are defined in `template.yaml`. Every alarm sends to the share
 OKActions, and treats missing data as not breaching (so idle/cron functions don't
 sit in ALARM between runs). Alarm names follow `meal-order-manager-<fn>-<signal>`.
 
-- **Lambda Errors / Throttles** — one alarm each per function (7 functions), Sum
+- **Lambda Errors / Throttles** — one alarm each per function (6 functions), Sum
   over 5 min, fires on any error/throttle (threshold 0).
 - **Lambda Duration** — p99 over 5 min at ~80% of each function's timeout.
   API-fronted functions (submit-order, admin-authorizer) evaluate 3/3 datapoints;
@@ -168,9 +165,8 @@ sam deploy
 1. Create the Slack bot token secret: `aws secretsmanager create-secret --name meal-order-manager/slack-bot-token --secret-string "xoxb-..."`
 2. Set the Google OAuth client ID: `aws ssm put-parameter --name /meal-order-manager/google-client-id --type String --value "<YOUR_GOOGLE_CLIENT_ID>" --overwrite`
 3. Update the Slack channel SSM parameter: `aws ssm put-parameter --name /meal-order-manager/slack-channel-id --value "C0XXXXXXX" --overwrite`
-4. Verify SES sender identity for `adam@seahavenind.com`
+4. Set up DNS: CNAME `orders.seahaven.com` → CloudFront distribution domain
-5. Set up DNS: CNAME `orders.seahaven.com` → CloudFront distribution domain
+5. Roster syncs automatically from Slack channel members (runs Monday 6:55am ET), or seed manually: `python3 scripts/seed_roster.py`
-6. Roster syncs automatically from Slack channel members (runs Monday 6:55am ET), or seed manually: `python3 scripts/seed_roster.py`
 
 ## Local Workflow (no AWS)
 
@@ -210,8 +206,7 @@ meal-order-manager/
 │   ├── close_form/
 │   ├── aggregate_orders/
 │   ├── slack_notifier/
-│   ├── sync_roster/
+│   └── sync_roster/
-│   └── email_report/
 ├── scripts/                     # CI/CD helper scripts
 │   ├── upload_menu.py
 │   ├── notify_slack.py

terraform/alarms.tf

@@ -49,12 +49,6 @@ locals {
       duration_timeout    = "60s"
       duration_datapoints = 1
     }
-    "email-report" = {
-      function_name       = aws_lambda_function.email_report.function_name
-      duration_threshold  = 24000
-      duration_timeout    = "30s"
-      duration_datapoints = 1
-    }
   }
 }
 

terraform/build_packages.sh

@@ -13,7 +13,6 @@ FUNCTIONS=(
   admin_authorizer
   aggregate_orders
   close_form
-  email_report
   slack_notifier
   submit_order
   sync_roster

terraform/events.tf

@@ -53,20 +53,6 @@ locals {
       function_name = aws_lambda_function.sync_roster.function_name
       input         = null
     }
-    "payroll-email-est" = {
-      description   = "Email payroll deductions Monday 7am EST (12:00 UTC)"
-      schedule      = "cron(0 12 ? * MON *)"
-      function_arn  = aws_lambda_function.email_report.arn
-      function_name = aws_lambda_function.email_report.function_name
-      input         = null
-    }
-    "payroll-email-edt" = {
-      description   = "Email payroll deductions Monday 7am EDT (11:00 UTC)"
-      schedule      = "cron(0 11 ? * MON *)"
-      function_arn  = aws_lambda_function.email_report.arn
-      function_name = aws_lambda_function.email_report.function_name
-      input         = null
-    }
   }
 }
 

terraform/iam.tf

@@ -1,4 +1,4 @@
-# Execution roles for the seven Lambda functions plus the API Gateway role that
+# Execution roles for the six Lambda functions plus the API Gateway role that
 # invokes the admin authorizer.
 #
 # Every Lambda execution role is created under the /tf-managed/ path and
@@ -325,55 +325,3 @@ resource "aws_iam_role_policy" "sync_roster" {
   role   = aws_iam_role.sync_roster.id
   policy = data.aws_iam_policy_document.sync_roster.json
 }
-
-# ---------------------------------------------------------------------------
-# email-report
-# ---------------------------------------------------------------------------
-
-resource "aws_iam_role" "email_report" {
-  name                 = "${local.project}-email-report"
-  path                 = "/tf-managed/"
-  assume_role_policy   = data.aws_iam_policy_document.lambda_assume.json
-  permissions_boundary = local.boundary_arn
-}
-
-resource "aws_iam_role_policy_attachment" "email_report_basic" {
-  role       = aws_iam_role.email_report.name
-  policy_arn = "arn:aws:iam::aws:policy/service-role/AWSLambdaBasicExecutionRole"
-}
-
-data "aws_iam_policy_document" "email_report" {
-  source_policy_documents = [data.aws_iam_policy_document.dynamodb_read.json]
-
-  statement {
-    sid       = "ReportsBucketRead"
-    effect    = "Allow"
-    actions   = ["s3:GetObject", "s3:GetObjectVersion"]
-    resources = ["${aws_s3_bucket.reports.arn}/*"]
-  }
-
-  statement {
-    sid       = "ReportsBucketList"
-    effect    = "Allow"
-    actions   = ["s3:GetBucketLocation", "s3:ListBucket"]
-    resources = [aws_s3_bucket.reports.arn]
-  }
-
-  # Scope SendRawEmail to the verified sender domain/identity rather than "*".
-  # SES still enforces verification; IAM pins the From identity ARNs.
-  statement {
-    sid     = "SendPayrollReport"
-    effect  = "Allow"
-    actions = ["ses:SendRawEmail"]
-    resources = [
-      "arn:aws:ses:${var.aws_region}:${local.account_id}:identity/${var.sender_email}",
-      "arn:aws:ses:${var.aws_region}:${local.account_id}:identity/seahavenind.com",
-    ]
-  }
-}
-
-resource "aws_iam_role_policy" "email_report" {
-  name   = "email-report"
-  role   = aws_iam_role.email_report.id
-  policy = data.aws_iam_policy_document.email_report.json
-}

terraform/lambda.tf

@@ -1,4 +1,4 @@
-# The shared layer and the seven functions.
+# The shared layer and the six functions.
 #
 # Packages come from the artifacts bucket (see artifacts.tf). Function packages
 # contain the handler only: boto3 comes from the runtime, and fpdf2 plus the
@@ -205,36 +205,3 @@ resource "aws_lambda_function" "sync_roster" {
     aws_iam_role_policy_attachment.sync_roster_basic,
   ]
 }
-
-# ---------------------------------------------------------------------------
-# email-report — emails the weekly payroll deduction report
-# ---------------------------------------------------------------------------
-
-resource "aws_lambda_function" "email_report" {
-  function_name = "${local.project}-email-report"
-  role          = aws_iam_role.email_report.arn
-  handler       = "handler.lambda_handler"
-  runtime       = "python3.12"
-  architectures = ["arm64"]
-  memory_size   = 128
-  timeout       = 30
-
-  s3_bucket        = aws_s3_bucket.artifacts.id
-  s3_key           = aws_s3_object.function["email_report"].key
-  source_code_hash = data.archive_file.function["email_report"].output_base64sha256
-
-  layers = [aws_lambda_layer_version.shared.arn]
-
-  environment {
-    variables = merge(local.common_env, {
-      PAYROLL_EMAIL = var.payroll_email
-      SENDER_EMAIL  = var.sender_email
-    })
-  }
-
-  depends_on = [
-    aws_cloudwatch_log_group.function,
-    aws_iam_role_policy.email_report,
-    aws_iam_role_policy_attachment.email_report_basic,
-  ]
-}

terraform/locals.tf

@@ -34,7 +34,6 @@ locals {
     "admin_authorizer",
     "aggregate_orders",
     "close_form",
-    "email_report",
     "slack_notifier",
     "submit_order",
     "sync_roster",

terraform/outputs.tf

@@ -54,7 +54,6 @@ output "function_arns" {
     admin_authorizer = aws_lambda_function.admin_authorizer.arn
     aggregate_orders = aws_lambda_function.aggregate_orders.arn
     close_form       = aws_lambda_function.close_form.arn
-    email_report     = aws_lambda_function.email_report.arn
     slack_notifier   = aws_lambda_function.slack_notifier.arn
     submit_order     = aws_lambda_function.submit_order.arn
     sync_roster      = aws_lambda_function.sync_roster.arn

terraform/terraform.tfvars.example

@@ -9,10 +9,6 @@ aws_region = "us-east-1"
 domain_name           = "orders.seahaven.com"
 attach_custom_domain  = false
 
-# Payroll deduction report recipient and SES-verified sender.
-payroll_email = "payroll@seahavenind.com"
-sender_email  = "adam@seahavenind.com"
-
 # ARN of the out-of-band Secrets Manager secret holding the Slack bot token.
 # Only the ARN is used; the value never enters Terraform state.
 slack_bot_secret_arn = "arn:aws:secretsmanager:us-east-1:011934824531:secret:meal-order-manager/slack-bot-token-XXXXXX"

terraform/variables.tf

@@ -16,18 +16,6 @@ variable "attach_custom_domain" {
   default     = false
 }
 
-variable "payroll_email" {
-  description = "Recipient of the weekly payroll deduction report."
-  type        = string
-  default     = "payroll@seahavenind.com"
-}
-
-variable "sender_email" {
-  description = "SES-verified From address for the payroll deduction report."
-  type        = string
-  default     = "adam@seahavenind.com"
-}
-
 variable "slack_bot_secret_arn" {
   description = "ARN of the Secrets Manager secret holding the Slack bot token. The secret and its value are managed out-of-band; only the ARN enters this configuration."
   type        = string

tests/test_terraform_email_report.py

@@ -0,0 +1,38 @@
+"""email_report is removed from the live Terraform config (PLAT-135)."""
+
+from pathlib import Path
+
+TERRAFORM = Path(__file__).resolve().parents[1] / "terraform"
+
+
+def _read(name: str) -> str:
+    return (TERRAFORM / name).read_text()
+
+
+def test_email_report_not_in_function_packages():
+    locals_tf = _read("locals.tf")
+    assert '"email_report"' not in locals_tf
+    packages_sh = _read("build_packages.sh")
+    assert "email_report" not in packages_sh
+
+
+def test_payroll_email_schedules_removed():
+    events = _read("events.tf")
+    assert "payroll-email-est" not in events
+    assert "payroll-email-edt" not in events
+    assert "email_report" not in events
+
+
+def test_email_report_lambda_and_role_removed():
+    lambda_tf = _read("lambda.tf")
+    iam_tf = _read("iam.tf")
+    alarms = _read("alarms.tf")
+    outputs = _read("outputs.tf")
+    variables = _read("variables.tf")
+    assert "aws_lambda_function.email_report" not in lambda_tf
+    assert "aws_iam_role.email_report" not in iam_tf
+    assert "ses:SendRawEmail" not in iam_tf
+    assert "email-report" not in alarms
+    assert "email_report" not in outputs
+    assert "payroll_email" not in variables
+    assert "sender_email" not in variables